Vba pivot table filter multiple items

Use macros to quickly change the report filters in an Excel pivot table, or block filter changes. Download free workbooks to test the macros. In some pivot tables, you might want to prevent people from selecting the " All " option in a Report Filter. Use this macro to stop them from choosing that option. The formulas work correctly if an order date is selected in cell B1.

If All is selected, the formulas show a message -- "Select single order date". You can't remove the All option from the report filter's drop-down list, but you can use a macro to prevent users from selecting that option.

The code below, stored on the OrderDates sheet's module, can undo the report filter change, if All is selected or if multiple items are selected in the filter. The macro also shows a message warning -- "Please select a single date. When you select an item from a report filter's drop-down list, the PivotTableUpdate event is triggered. The code checks to see if the All item was selected. If it was, the code undoes the change to the report filter, and displays the previously selected item.

To use this macro, copy the code below, and paste it onto the pivot table's worksheet code module. This code is also available in the Block All sample file that you can download. When you click the drop down arrow on a Report Filter, you can select one or more items to view in the pivot table. In Exceland later versions, you can also use Slicers to select items from the Report Filter.

If you don't have room for Slicers on your worksheet, add a Spin Button, to quickly scroll through the items in a Report Filter. To use this technique, follow these steps to add a Spin Button on the pivot table worksheet. Before you can test the Pivot Spinner button, copy the additional macros in the next section, and paste the into your workbook.

If you want the scrolling to stop at the beginning and end of the items, instead of looping back to " All ", delete the following line in each macro shown below, or type an apostrophe at the beginning of the line:. Copy the following macro code, and paste it into a regular code module in the workbook. This technique is based on the Pivot Table scrolling example, shown above. However, it also filters a column in the Excel table on which the pivot table is based.

In this animated screen shot, the Product field is filtered, when the Spin Button arrows are clicked. This example is in the Download section below -- look for the sample named Pivot Spinner Table Filter.Related Links:. Create and Customize a Pivot Table report. Use the PivotField. Add Method - use this to add new filters to a PivotTable report. Manual Filter.

Clear Filters. ActiveFilters Property. AllowMultipleFilters Property. You can hide or display data to show in a PivotTable report by using Filters. This way you can focus not only on a specific field or item but also the determine the criteria of displayed values viz. All 4 arguments of Type, Range, Count and Field in this method are mandatory to specify.

VBA to Change Filter in Multiple Pivot Tables based on A Cell Value

For Type you have 2 options - xlAutomatic displays the items that match the specified criteria while xlManual disables this; Range can be xlTop or xlBottom to show Top or Bottom items; Count specifies the number of Top or Bottom items to be displayed; Field refers to the base data field name.

Example 1: Display the top 3 cities, based on Sum of Budgeted Sales. Refer Image 1 - the PivotTable at the top is before applying the filter and the PivotTable at the bottom is after applying the filter with the following code.

Sub PivotTableFilter1. Version Property - returns the PivotTable version number, 1, 2, 3, etc. MsgBox PvtTbl. Version PvtTbl. PivotFields "City". End Sub.

vba pivot table filter multiple items

Example 2: Display the bottom 3 cities, based on Sum of Sales. Refer Image 2 - the PivotTable at the top is before applying the filter and the PivotTable at the bottom is after applying the filter with the following code. Sub PivotTableFilter2. The Type argument in this method is necessary to mention, and can be of the following filter types as given in XlPivotFilterType Enumeration:. Example 3: Filter all dates in the month of April - refer Image 3 - the PivotTable on the left is before applying the filter and the PivotTable on the right is after applying the filter.

VBA - Selecting Multiple Items in a Pivot Table

Sub PivotTableFilter3. ClearAllFilters PvtTbl.Forums New posts Search forums. What's new New posts New Excel articles Latest activity. New posts. Excel Articles Latest reviews Search Excel articles. Log in Register. Search titles only. Search Advanced search…. Search forums. Log in. If you forgot your password, you can reset your password. JavaScript is disabled. For a better experience, please enable JavaScript in your browser before proceeding. Joined Dec 18, Messages Hello, I'm trying to create a macro that, among other things, filters a pivot table by year.

The filter should be for current year and previous year only. I've tried using the macro recorder to see how it's done but it only comes up wiith this: Code:. With ActiveSheet. PivotTables "PivotTable1". PivotItems "". PivotItems " blank ". PivotItems Year Date - 1. PivotItems Year Date. Some videos you may like. Excel Facts.

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Spell Check in Excel. Click here to reveal answer. Press F7 to start spell check in Excel. Be careful, by default, Excel does not check Capitalized Werds whoops. Joined Aug 4, Messages PivotItems Select Case Pi. Name Case var1, var2 Pi.

vba pivot table filter multiple items

You must log in or register to reply here. Watch MrExcel Video. Extract numbers from text string within row range and sum Started by Donbozone Apr 4, Replies: VBA Help! Started by steveo Apr 8, Replies: Need support for your remote team? Check out our new promo! Select all Open in new window. IT issues often require a personalized solution. Why EE? Get Access. Log In. Web Dev. NET App Servers. We help IT Professionals succeed at work. Set Pivot table to multiple values using vba.

Medium Priority. Last Modified: I wanted to see some sample code to set a pivot table filter to multiple values. So say you were looking at the Color Filter and you wanted to set it to Blue, green and Red. How would the vba code look like Thanks, Montrof. Start Free Trial. View Solution Only. Harry Lee. Top Expert This award recognizes someone who has achieved high tech and professional accomplishments as an expert in a specific topic.

Commented: To filter out something from a pivot table, use similar code like this one. With ActiveSheet. PivotTables "PivotTable1". PivotFields "Color". PivotItems "Green". PivotItems "Orange". PivotItems "Red". PivotItems "Blue". Author Commented: So say I want With ActiveSheet.

Do you have a sample file I can work with and show you the code? One problem could be when you first setup your pivot table, all the values are selected. In order for you to show only the color group you want, you have to first filter out the rest of the color that you don't want to see with. PivotItems "Purple".Keep in touch and stay productive with Teams and Officeeven when you're working remotely.

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Welcome to Microsoft Community and thank you for posting your query. Since you are using Pivot table in Excelyou may post your query in Excel IT Pro using the forum link below for better suggestion. Did this solve your problem? Yes No. Sorry this didn't help. PivotTables 1. PivotFields sV. CountIf Sheets sht. PivotItems x. PivotItems r. PivotItems 1. April 14, Keep in touch and stay productive with Teams and Officeeven when you're working remotely.

Site Feedback. Tell us about your experience with our site. EntrePo Created on November 10, I can go in the drop down and check each diagnosis code I need, but that is time consuming - there are over a diag codes I need to filter for.

Is there an easier way to do this? A while back I think there was an add in that allowed you to pull in a list and filter for items on the list. Thanks in advance for your help! This thread is locked. You can follow the question or vote as helpful, but you cannot reply to this thread. I have the same question User Replied on November 11, Hello, Welcome to Microsoft Community and thank you for posting your query.

Thanks for marking this as the answer. How satisfied are you with this reply?Pivot Tables are data summarization tools that you can use to draw key insights and summaries from your data. We have a source data set in cells A1:D21 containing the details of products sold, shown below:. You can use the PivotTable. GetPivotData method to return values from Pivot Tables. In order to create a Pivot Table based on the data range above, on cell J2 on Sheet1 of the Active workbook, we would use the following code:.

The result is:. In order to create a Pivot Table based on the data range above, on a new sheet, of the active workbook, we would use the following code:. You can add fields to the newly created Pivot Table called PivotTable1 based on the data range above. To add Sales to the Values Section with the currency number format, you would use the following code:. You can change the Report Layout of your Pivot Table.

The following code uses a loop structure in order to loop through all the sheets of a workbook, and delete all the Pivot Tables in the workbook:. To learn more about how to use Loops in VBA click here. The following code will create a filter based on Region in the Filters section:. To filter your Pivot Table based on a Single Report Item in this case the East region, you would use the following code:. Associated Files Download Links.

vba pivot table filter multiple items

MsgBox ActiveCell. Worksheets "Sheet1". Cells 11. Sheets "Sheet1".

vba pivot table filter multiple items

Sheets "Sheet2". PivotTables "PivotTable1". PivotFields "Product". PivotFields "Region". AddDataField ActiveSheet. With ActiveSheet. PivotFields "Sum of Sales". End With. Dim wks As Worksheet. Dim wb As Workbook. Dim pt As PivotTable. For Each wks In wb. For Each pt In wks.By using our site, you acknowledge that you have read and understand our Cookie PolicyPrivacy Policyand our Terms of Service.

The dark mode beta is finally here. Change your preferences any time. Stack Overflow for Teams is a private, secure spot for you and your coworkers to find and share information. In the sample code below generated by recording a Macrothe second filter step overrides the first. If multiple value filters were supported, it seems I would only need to add the Boolean logic AND between these two expressions to get the product of both filters.

Please suggest any changes to the code or let me know if this is not supported. I can't really tell what your pivottable should be doing without seeing some sample data but I believe you should be able to do what you are trying to.

Try messing around with this:. Have discovered the PivotTable Option to allow multiple filters, however it didn't quite work for me even when it would work as I manually did it. For whatever reason Excel seems to not like the code. This functionality only works for Excel PivotTables and newer but I am running mine from Excel so I am not sure what the issue is here. I know this question is already quite old, but I stumbled upon it recently and nothing was really working for me.

I could only use one filter for the pivot table. For the second or third I always got Run Time Errors. However, I found a simple workaround, which I will describe below. I hope other people coming here with similar issues might find it helpful. Step 1: Add Helper Columns to the data source with a new heading and any constant value in every row. You need one helper column per extra filter. If you want to use 3 filters, you need two helper columns.

Step 2: Add the Helpercolumn attributes to your row-fields of the pivot table. Step 3: Choose the tabular layout where all row attributes are in one row.

Step 4: Now you can apply different filters, one for each attribute in the row-field.


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